Privacy policy

 

1.  Introduction

1.1  We are committed to safeguarding the privacy of our website and online Etsy shop visitors and service users.

1.2  This policy applies where we are acting as a data controller with respect to the personal data of our website and online shop visitors and service users; in             other words, where we determine the purposes and means of the processing of that personal data.

1.3  We use cookies on our website and online shops. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask         you to consent to our use of cookies when you first visit our website and online shops.

1.4  Our website and online shops incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can                 specify whether you would like to receive direct marketing communications and limit the publication of your information. You can access the privacy controls         via the following links:

                    Wix:    https://www.wix.com/about/privacy

                 Etsy:    https://www.etsy.com/uk/legal/privacy   

                     

1.5    In this policy, "we", "us" and "our" refer to Jared Designs. For more information about us, see Section 10.

2.   Credit

2.1    This document was created using a template from SEQ Legal (https://seqlegal.com).

3.   How we use your personal data

3.1    In this Section 3 we have set out:

                    (a)    the general categories of personal data that we may process;

                    (b)    in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

                    (c)    the purposes for which we may process personal data; and

                    (d)    the legal bases of the processing.

3.2    We may process data about your use of our website, online shops and services ("usage data"). The usage data may include your IP address, geographical             location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information                   about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the               purposes of analysing the use of the website, online shops and services. The legal basis for this processing is our legitimate interests, namely monitoring             and improving our website and services.

3.3    We may process your account data ("account data"). The account data may include your name and email address. The source of the account data is you.               The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services,               maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent OR our legitimate interests, namely the             proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter               into such a contract.

3.4    We may process your information included in your personal profile on our website and online shops ("profile data"). The profile data may include your               name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status and interests and hobbies. The profile data             may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is consent OR our             legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking               steps, at you request, to enter into such a contract.

3.5    We may process your personal data that are provided in the course of the use of our services ("service data"). The service data may include may include               your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status and interests and hobbies. The source of           the service data is you. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our             website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent OR our legitimate           interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at                 your request, to enter into such a contract.

3.6    We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be                     processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent OR our             legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking               steps, at your request, to enter into such a contract.

3.7    We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be                     processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is your legitimate               interests, namely the request for goods and services information and communication and our legitimate interests, namely our interest in the proper                     administration of our website and business.

3.8    We may process information relating to our customer relationships, including customer contact information ("customer relationship data"). The customer             relationship data may include your name, your contact details and information contained in communications between us and you. The source of the                   customer relationship data is you. The customer relationship data may be processed for the purposes of managing our relationships with customers,                   communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this             processing is consent OR our legitimate interests, namely the proper management of our customer relationships.

3.9    We may process information relating to transactions, including purchases of goods and services that you enter into with us and/or through our website                 and online shops ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction           data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis             for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our                       legitimate interests, namely the proper administration of our website and business.

3.10   We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The             notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is                   consent OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

3.11   We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may             include the communication content and metadata associated with the communication. Our website and online shops will generate the metadata                         associated with communications made using the website or online shop contact forms. The correspondence data may be processed for the purposes of               communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our                     website and business and communications with users.

3.12   We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in             court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection               and assertion of our legal rights, your legal rights and the legal rights of others.

3.13   We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage,                   managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our                       business against risks.

3.14   In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data             where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital                 interests of another natural person.

3.16   Please do not supply any other person's personal data to us, unless we prompt you to do so.

4.    Providing your personal data to others

4.1     We may disclose your personal data to any member of our company insofar as reasonably necessary for the purposes, and on the legal bases, set out in              this policy.

4.2     We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or                        maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court            proceedings or in an administrative or out-of-court procedure.

4.3     We may disclose your name, address, email and telephone number to our suppliers or subcontractors insofar as reasonably necessary to fulfil the                       contract. You can access the privacy controls of these suppliers or subcontractors via the following links:

        

                    Royal Mail:     https://www.royalmail.com/privacy-policy

                    Hermes:        https://www.myhermes.co.uk/privacy-policy.html

4.4    Financial transactions relating to our website, online shops and services are OR may be handled by our payment services providers. We will share                       transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such                         payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services                         providers' privacy policies and practices via the following links:

                    Paypal:         https://www.paypal.com/uk/webapps/mpp/ua/privacy-prev

                    Etsy:              https://www.etsy.com/uk/legal/etsy-payments/?ref=list

                    Stripe:          https://stripe.com/gb/privacy

                    iZettle:           https://www.izettle.com/gb/privacy-policy

4.5    We may disclose your enquiry data to one or more of those selected third party suppliers of goods and services identified on our website for the purpose             of enabling them to contact you so that they can offer, market and sell to you relevant goods and/or services. Each such third party will act as a data                     controller in relation to the enquiry data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy                 policy, which will govern that third party's use of your personal data.

4.6    In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for             compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We                 may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court                     proceedings or in an administrative or out-of-court procedure.

5.    International transfers of your personal data

5.1     In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European                   Economic Area (EEA).

5.2     We are based in the UK. The European Commission has made an "adequacy decision" with respect to the data protection laws of the UK.

5.3     The hosting facilities for our website are situated in the US. The European Commission has made an "adequacy decision" with respect to the data                        protection laws of each of these countries. Transfers to the US will be protected by appropriate safeguards, namely EU-US Privacy Shield Framework and              the Swiss-US Privacy Shield Framework which our website provider adheres to. You can find information about the website provider’s privacy policy and              practices at https://www.wix.com/about/privacy

5.4     Our email service provider is situated in the US. The European Commission has made an "adequacy decision" with respect to the data protection laws of              the US. Transfers to the US will be protected by appropriate safeguards, namely EU-US Privacy Shield Framework and the Swiss-US Privacy Shield                        Framework which our email service provider adheres to. You can find information about the email service provider’s privacy policy and practices at                      https://policies.google.com/privacy/update?hl=en

5.5     You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world.              We cannot prevent the use (or misuse) of such personal data by others.

6.    Retaining and deleting personal data

6.1     This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation              to the retention and deletion of personal data.

6.2     Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3     We will retain your personal data as follows:

(a)      Personal Data will be retained for a minimum period of 1 year and for a maximum period of 7 years following consent/contract/purchase date to satisfy              tax and legal reasons.

6.4     In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the            period of retention of your name, address, telephone number, email address, profile pictures and gender based on business needs.

6.5     Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal                  obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

7.    Amendments

7.1     We may update this policy from time to time by publishing a new version on our website and/or online shops.

7.2     You should check this page occasionally to ensure you are happy with any changes to this policy.

7.3     We may notify you of changes to this policy by email.

8.    Your rights

8.1     In this Section 8, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have              been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of                  these rights.

8.2     Your principal rights under data protection law are:

                    (a)    the right to access;

                    (b)    the right to rectification;

                    (c)    the right to erasure;

(d)     the right to restrict processing;

(e)     the right to object to processing;

(f)      the right to data portability;

(g)     the right to complain to a supervisory authority; and

(h)     the right to withdraw consent.

8.3     You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with                    certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned              and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.              The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

8.4     You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any                            incomplete personal data about you completed.

8.5     In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are                no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing;            you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data              have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for              exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal            claims.

8.6     In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the                        personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require              personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection.                Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your                consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of                  important public interest.

8.7     You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal                basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official              authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process            the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms,            or the processing is for the establishment, exercise or defence of legal claims.

8.8     You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If                you make such an objection, we will cease to process your personal data for this purpose.

8.9     You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating            to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

8.10   To the extent that the legal basis for our processing of your personal data is:

                    (a)    consent; or

                    (b)    that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to                                    entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a                              structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and                                freedoms of others.

8.11   If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a                         supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of           the alleged infringement.

8.12   To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time.                    Withdrawal will not affect the lawfulness of processing before the withdrawal.

8.13   You may exercise any of your rights in relation to your personal data by written notice to us.

9.    Cookies

9.1     Our website uses cookies. For full details, please refer to our separate Cookie Policy.

10.   Our details

10.1    Our website is owned and operated by Jane Allsop.

10.2    We are registered as a sole trader with HMRC and our principal place of business is at Water View, Llandevaud, Newport NP18 2AF

10.3    You can contact us:

                    (a)    by post, to the address given in 10.2;

                    (b)    using our website contact form;

                    (c)    by email – jane.jareddesigns@gmail.com

11.   Data protection officer

11.1    Our data protection officer's contact details are: Jane Allsop – contact details as per Section 10.

© 2018 by Jared Designs

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